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HOW TO SET UP YOUR GOOGLE BUSINESS PROFILE (STEP BY STEP)

16 APRIL 2026 6 MIN READ

If you run a local business and you're not showing up on Google Maps, there's a good chance your Google Business Profile is either missing or half-finished. This is the free listing that appears when someone searches for a business like yours in your area. It's the box with your name, address, phone number, reviews, and photos that shows up on the right side of Google — or in the map pack at the top of results. Getting it right is the single most effective thing you can do for local search visibility, and it won't cost you a cent.

WHAT IS A GOOGLE BUSINESS PROFILE AND WHY SHOULD YOU CARE?

Your Google Business Profile (GBP) is basically your shopfront on Google. When someone types "plumber near me" or "electrician Bayside Melbourne," Google pulls up a map with three businesses underneath it. That's the map pack. It sits above all the normal search results, and it gets roughly 42% of all the clicks on the page.

Think about that for a second. Almost half the people searching for a local service click on one of those three map listings — not the websites below them. If you're not in the map pack, you're not even in the running for nearly half your potential customers.

The good news? Setting up your profile properly is free and straightforward. Most business owners just never finish the job. They claim the listing, fill in half the fields, and leave it. That's like putting up a shop sign but leaving the lights off and the door locked.

STEP 1: CLAIM AND VERIFY YOUR LISTING

First things first — you need to claim your listing. Google may have already created one for you based on publicly available data, but you don't control it until you've claimed and verified it.

Here's what to do:

  1. Go to business.google.com and sign in with your Google account. Use the one you want to manage the business from — if you've got a dedicated business Gmail, use that
  2. Search for your business name. If it already exists, click "Claim this business." If it doesn't appear, click "Add your business to Google"
  3. Follow the prompts to enter your details — name, address, phone number, website
  4. Google will ask you to verify. Depending on your business type, they'll send a postcard to your address, call your phone number, or send an email. Video verification is also an option for some categories now
  5. Once the verification code arrives, enter it in your GBP dashboard

Postcards usually take 5-7 business days in Australia. Don't skip the verification step — until it's done, you can't edit your listing or respond to reviews.

STEP 2: FILL IN EVERY SINGLE FIELD

This is where most people drop the ball. Google gives you a stack of fields to fill in, and every empty field is a missed opportunity. Google ranks complete profiles higher than half-done ones. It's that simple.

Here's everything you need to complete:

  • Business name — your real trading name, exactly as it appears on your signage. Don't stuff keywords in here (e.g. "Dave's Plumbing - Best Plumber Melbourne Cheap Plumber"). Google will suspend your listing for that
  • Address — your actual business address. If you work from home and don't want to show it, you can set a service area instead and hide the street address
  • Phone number — a local number is best. Mobile works fine. A local number reinforces to Google that you're actually located in the area you're claiming
  • Website — link to your homepage, or a dedicated landing page if you have one
  • Hours — keep these accurate. Nothing annoys a customer more than driving to a business that Google said was open, only to find the door locked. Update for public holidays too
  • Service area — if you travel to customers (like most tradies do), list the suburbs or regions you cover

Don't rush this. Set aside 20 minutes and go through every field methodically. The more complete your profile, the more Google trusts it.

STEP 3: CHOOSE THE RIGHT CATEGORIES

Your primary category is one of the biggest factors in which searches your listing shows up for. Google lets you pick one primary category and several additional ones.

The key is to be as specific as possible with your primary category. "Contractor" is too broad. "Electrician" is better. "Emergency Electrician" is even better if that's a major part of what you do. The more specific you are, the more relevant Google considers you for those exact searches.

Quick tip: Start typing your trade into the category field and look at what Google suggests. Pick the one that most closely matches your core service. Then add 2-3 secondary categories for other things you do. A plumber might have "Plumber" as their primary category, with "Gas Fitter" and "Hot Water System Supplier" as secondary categories.

Don't go overboard with secondary categories. Pick the ones that genuinely describe what you do. Adding "Bathroom Remodeller" when you've never done a bathroom reno won't help — it'll confuse Google about what you actually offer.

STEP 4: WRITE A PROPER BUSINESS DESCRIPTION

Google gives you 750 characters for your business description. Use them. This is your chance to tell both Google and potential customers what you do and where you do it.

Here's a formula that works well:

  1. Open with what you do and where: "Family-owned plumbing business servicing Bayside Melbourne and surrounds since 2012"
  2. Mention your main services: "We handle everything from blocked drains and hot water replacements to full bathroom renovations"
  3. Include the suburbs you serve: "Covering Brighton, Hampton, Sandringham, Cheltenham, and surrounding areas"
  4. Add a differentiator: "Licensed, fully insured, and we show up when we say we will"

Write it like a human, not a search engine. Don't stuff keywords. Just clearly explain what you do, where you do it, and why someone should pick you. That's it.

STEP 5: ADD REAL PHOTOS (NOT STOCK IMAGES)

Photos make a massive difference. Businesses with photos on their Google profile get 42% more requests for directions and 35% more click-throughs to their website than those without. But they need to be real photos — not generic stock images of a bloke in a hard hat shaking hands.

Here's what to upload:

  • Your shopfront or office — if you've got a physical location, show it. This helps customers recognise you when they arrive
  • Your team — a photo of you and your crew builds trust. People like to see who they're hiring before they call
  • Before and after shots — completed jobs are your best advertising. A freshly painted house, a new deck, a rewired switchboard. Show the quality of your work
  • Your vehicle — if it's sign-written, snap a photo. It reinforces your brand and shows you're a legit operation
  • Work in progress — photos of your team on the job show customers you're active and busy

Aim for at least 10-15 photos to start, and add new ones regularly. Google notices when businesses keep adding fresh photos — it's a signal that the business is active.

STEP 6: POST UPDATES REGULARLY

Most business owners don't realise you can post updates directly to your Google Business Profile, similar to social media. These posts show up on your listing and tell Google your business is active.

Here's what to post and how often:

  • Completed jobs — "Just finished a full rewire on a 1960s home in Brighton. Upgraded from ceramic fuses to a modern safety switch board." Add a photo
  • Seasonal reminders — "Winter's coming — now's the time to get your heating system serviced before the rush." Relevant to your trade and your area
  • Special offers — if you're running any promotions, post them here
  • Community involvement — sponsored the local footy team? Mention it. Google and customers both love seeing businesses that are part of the community

Aim for one post a week. It doesn't need to be long or fancy — a photo, a couple of sentences, and you're done. Set a reminder on your phone for the same day each week so it becomes a habit.

STEP 7: SET UP A REVIEW REQUEST SYSTEM

Reviews are the other half of the equation. Your Google profile shows your star rating and review count right at the top, and it's one of the first things people look at before they decide whether to call you or scroll past.

The businesses that have loads of reviews didn't get them by accident. They have a system. Here's a simple one that works:

  1. Ask in person. Right after you've finished a job and the customer is happy, say something like: "Glad you're happy with it. If you've got a minute, a Google review would really help us out." That's it. No hard sell, just a genuine ask
  2. Send them the link. Go to your GBP dashboard, click "Ask for reviews," and copy the direct link. Text it to the customer straight away so they don't have to go looking for it
  3. Follow up once. If they haven't left a review after a couple of days, send a friendly text: "Hey [name], hope the [job] is going well. If you get a chance to leave a quick Google review, here's the link — really appreciate it." One follow-up, that's it. Don't pester people
  4. Respond to every review. Good ones get a quick thanks: "Thanks Sarah, glad we could sort that out for you." Negative ones get a calm, professional response offering to fix things offline. Never argue in the replies

Important: Don't offer incentives for reviews. No discounts, no free work, nothing. Google's terms prohibit it and they will remove incentivised reviews. The ask itself is enough — most happy customers are glad to help if you make it easy.

Aim for 2-3 new reviews per month. A steady trickle looks more natural to Google than 20 reviews appearing in one week. Over time, this builds up into a review count that puts you ahead of your competitors.

KEY TAKEAWAYS

  • The map pack gets ~42% of clicks on local search results. If you're not there, you're missing almost half your potential customers.
  • Claim and verify first, then fill in every single field. Half-done profiles get pushed down by Google.
  • Your primary category matters. Be specific — "Emergency Electrician" beats "Contractor" every time.
  • Real photos, not stock images. Show your team, your work, and your vehicle. People hire people they can see.
  • Post weekly updates — completed jobs, seasonal tips, community involvement. Keeps your profile active.
  • Build a review system. Ask in person, send the link, follow up once, respond to every review.

WANT US TO LOOK AT YOUR GOOGLE PRESENCE?

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